Air Travel with Large Format Sheet Film, Post-911

One of my recent Large Format workshop attendees emailed today with a horror story:

I had a horrifying experience a few days ago when I had asked TSA at the Rapid City, South Dakota airport to hand inspect my 4×5 sheet film. I had the boxes taped shut and the stupid idiots opened each box in broad daylight. At this point I don’t know how much was ruined, but certainly some was. I had spent two days shooting in the Badlands, part of which was in a violent thunder and lightning storm, which was a wonderful time for photographing.

I am lucky to have never shared Ken’s misfortune, but my rule is to always travel prepared and to expect the worse. Take comfort in knowing that the Transportation Security Administration (TSA) has published policies (available online) regarding traveling with film. In short, “[s]heet, large format and motion picture film” are “Specialty Films” for which a hand-inspection can be requested. Bear in mind that the TSA protects only U.S. transportation centers, so do not automatically expect pleasant and cooperative assistance when requesting hand checks abroad. Accordingly, the following recommendations may be of little use at the airport in Nice, France (this airport is not mentioned at random!)

Here’s what I do when traveling through U.S. airports:

1. Print out and carry with you at all times the TSA ‘Traveling With Film‘ document.

2. Make sure you understand the contents of this document and what protections it affords you.

3. When the TSA advises you that it’s perfectly fine to run your ISO100 film through the scanner, politely decline and request a hand-check. No matter what you are told regarding film speeds and scanner strength, the best precaution is to avoid ALL scanning ALL the time. The best policy is to not assume that there are a certain number of safe passes before your film fogs: Do not allow your film to be scanned! Be assertive and request a hand check or a supervisor if necessary. Refer to the TSA’s own document when they tell you it is safe to scan.

4. I highly recommend carrying in the airport with you a changing bag or changing tent. If you request a hand check for an OPENED box of cut sheet film – one on which the seals are broken – the TSA will likely want to open and inspect/swab that box. This is what the changing tent/bag is for. If they insist on open-box inspection, explain to them the nature of accidental exposure and then proceed to set up the tent. My experience with TSA and sealed/unopened boxes is that they’re OK with swabbing the outside of the box and and will not ask to open it. Your experience may differ.

4. Should you still posses and be traveling with Quickloads or Readyloads (remember those?), TSA can safely open the box and inspect the film packets, but make sure that they don’t pull on the metal clip sealing the packet end and accidentally expose your film!

5. When you’re done at security check, thank the TSA for their courtesy and cooperative hand-check. Feel free to ignore silly comments that ask why you haven’t yet switched to digital.

If this all sounds to be a bit of a headache, you might consider FedExing your film to and from your shooting location. According to FedEx, undeveloped film can be safely shipped with prominently marked packages and special labels. Ask your FedEx courier or call 1.800.GoFedEx 1.800.463.3339 (say “order shipping supplies”). Contact FedEx for more details about shipping professional large format sheet film.

I hope this information helps you and your film to travel safely and effortlessly. Happy large format shooting!

________________________________________________________________________________

Want to learn Large Format photography? My next Introduction to Large Format Photography workshop takes place November 16-18, 2012, in Death Valley National Park.  NO PREVIOUS LARGE FORMAT EXPERIENCE IS REQUIRED! Please click here for more information and to register.

You are visiting the blog of fine art landscape photographer Michael E. Gordon. For additional photos and information, please visit his official website.